For Therapy and Counselling Practices

Client booking and practice marketing for therapists and counsellors

Fill your caseload and spend less time on admin. Enquiry forms, online booking, reminders, invoices and a website for therapy and counselling practices.

Build my net See how it runs

The short answer

How therapists and counsellors automate with Oceanic Funnels

Therapists and counselling practices use Oceanic Funnels OS for their practice website, enquiry forms, online booking, session reminders and invoicing. New enquiries get a prompt reply, reminders reduce missed sessions, and admin that used to take hours runs automatically.

Leads fromFunnels, ads, social DMs, calls and your website
RepliesWithin seconds, by SMS, email, WhatsApp and AI agent
BookingCalendars with automatic reminders
Starts at$67/month, unlimited contacts and users

Where customers slip away

Three leaks in most therapists and counsellors

Leak 1Enquiries missed between sessionsPotential clients reach out while you're in session and look elsewhere.
Leak 2Missed sessionsClients forget appointments, and the hour is lost.
Leak 3Admin overloadBooking, reminders and invoices done by hand.

Your net, step by step

How the system runs without you

0 sec1Enquiry
From your website or a directory profile.
1 min2Prompt reply
An automatic reply with next steps and a link to book an introductory call.
Booking3Introductory call booked
The client picks a time from your availability.
Ongoing4Session reminders
Reminders before each session by SMS or email.
After sessions5Invoices
Invoices with online payment sent automatically.
Waitlist6Openings
Let waitlisted clients know when a slot opens.

Automations we set up

Built for therapists and counsellors

Practice websiteA professional website with enquiry forms.
Online bookingClients book introductory calls and sessions online.
Session remindersAutomatic reminders reduce missed sessions.
Invoices and paymentsSend invoices and accept card payments.
WaitlistTag and notify clients waiting for a slot.
NewslettersShare resources and workshops by email.

Funnels you can launch

Practice website
Introductory call booking
Workshop sign-up
Resource download

Never lose a lead again

Missed call text back, instant replies, AI agents and reminders mean every call, form and DM gets answered, day or night. Unlimited contacts and users on every plan.

FAQ

Questions from therapists and counsellors

How do therapists and counsellors automate their sales with Oceanic Funnels?

Can clients book online?

Yes. Clients can book introductory calls and sessions from your calendar, with automatic reminders.

Should we store clinical notes here?

We recommend keeping clinical notes in your dedicated practice software and using Oceanic Funnels OS for marketing, booking, reminders and invoicing.

Do you set it up for me?

On the Growth plan ($197 a month) our team sets up your system in the first week. On the Done-For-You plan ($297 a month plus a one-time $997 build fee) we build your sales funnel and the full automated backend for your business.

How much does it cost?

Oceanic Funnels OS starts at $67 a month with unlimited contacts and users. Usage like SMS, email and AI is pay-as-you-go, and WhatsApp is a +$19/month add-on.

Stop fishing for customers. Build the net.

One system for funnels, CRM, SMS, WhatsApp, AI agents, booking and payments. Or let our team build it for you.

Build my net

Guides for therapists and counsellors

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